Refurbishment Administrator
About IRT
Founded in 1969, IRT’s mission was to provide better options in housing and care for older people. Now 50 years later, our purpose remains the same.
We improve the lives of more than 9100 people every day in NSW, the ACT and Qld. We’re one of Australia’s largest community-owned providers of independent living, aged care and home care. We’re proud to have more than 40 communities and home care service hubs in NSW, the ACT and Qld.
IRT is an equal opportunity employer. We find excellence in diversity and are committed to creating an inclusive environment for all employees. We are proud of our culture and employ people across a diverse range of occupations, backgrounds and skills, who are passionate and committed to creating a better world for all older Australians.
About the Role
As a Refurbishment Administrator, you will support the day-to-day administrative tasks associated with IRT Group’s refurbishment program across the Retirement Village and Aged Care portfolios.
The role plays a key part in coordinating refurbishment activities across IRT sites, including scheduling, managing documentation, processing work orders, and providing essential administrative support to ensure timely and efficient delivery of both scheduled and reactive projects.
Your work may include:
- Assist with raising purchase orders, processing invoices and updating refurbishment records in relevant systems
- Support the scheduling of site inspections and contractor appointments by coordinating calendars and sending confirmations
- Prepare and distribute meeting invitations, agendas and basic progress updates for refurbishment-related discussions
- Maintain accurate documentation, checklists and files for scheduled and reactive refurbishment activities
- Provide general administrative support to internal teams and contractors by sharing required information and updates
- Track refurbishment enquiries and direct them to the appropriate team members for follow-up
- Update refurbishment trackers, logs and internal reports to support visibility of project status
- Assist with onboarding and offboarding documentation for Retirement Village assets by maintaining required records
- Provide general administrative support to the Facilities Management and Refurbishment teams, and assist with other tasks as directed by the manager
To Be Successful You Will Have
- Qualification in Business Administration or other relevant tertiary qualifications and/or extensive experience
- Minimum 2 years’ experience in a relevant trade, trade support building maintenance or project coordination role (essential)
- Basic knowledge of planning, scheduling and coordinating works
- Basic knowledge of general building functions and/or maintenance functions
- Knowledge and good understanding of WHS principles and procedures in relation to work sites
- Ability to communicate well with others, work independently and as part of a team
- Ability to prioritise, delegate, effectively coordinate others and work to a deadline
- Strong administration skills including the use of computer systems and software
- Drivers Licence
Benefits for You
- Competitive pay and more cash in your pocket (less tax) with not-for-profit salary packaging
- Flexible working conditions
- Birthday leave - relax and take a day off on us!
- Professional and career development opportunities
- Multiple career pathways
- Discounted gym memberships
- Free counselling via Employee Assistance Program (EAP) and staff wellness program
How to Apply
If this sounds like the right fit, click “Apply Now”, complete your details and submit. You can also apply via our Careers page.
For questions, contact Recruitment@irt.org.au.
Please note: we can’t accept applications or resumes by email—apply through SEEK or our Careers page.
Successful applicants will complete pre-employment checks, including references, a functional assessment, and a National Criminal History Check.